AI insights built in
Run your childcare center on autopilot
One subscription with every tool your business needs — billing, enrollment, attendance, daily reports, compliance, and parent communication — with AI doing the busywork for you.
Good afternoon, Solange
Monday, September 21st · Sunrise Grove – Main Campus
Needs your attention: 2 classrooms over ratio · 1 credential expiring · 1 immunization record missing
Present now
7
9 enrolled · 1 checked out
Staff on shift
0
3 active
Rooms in compliance
9/12
3 over ratio
Outstanding bills
$1,920
2 invoices
Live classrooms
Open attendanceSeedlings (Infants)
No teacher signed in · over ratio• No teacher clocked in
• Class over ratio
Sprouts (Toddlers)
1 teacher · in ratioBuilt for every kind of program
Everything in one place
One platform replaces five apps
Stop stitching together billing, enrollment, attendance, and compliance tools. Learning Clubhouse does it all — and adds AI where it counts.
What that means for you
Six reasons directors switch — and stay
Every feature came from a real problem running real centers — not a feature checklist built to sell.
Start calm, not in firefighting mode
A plain-language AI brief hands you what needs you — ratios, expiring credentials, unpaid invoices, and pending applications — anytime you open the app.
Get paid on time, automatically
Invoices generate themselves, autopay runs on the due date, and late-pickup fees are captured at the kiosk. Tuition stops slipping through the cracks.
Fill every seat
A real prospect pipeline, a waitlist wired to live openings, and capacity forecasting that shows which rooms open up months ahead.
Pass inspections with confidence
Live ratios, immunizations, credentials, and drill logs — with your state's rules built in and a one-click inspector packet.
Reports that write themselves
Daily reports pre-fill from your menus and lesson plans. Add a photo, tap publish — parents get the full day before pickup.
Real humans, real support
You reach a person, not a chatbot queue. Free 48-hour migration from Brightwheel or Procare, and a team that picks up.
Sound familiar?
You didn't open a daycare to do paperwork
You got into this for the kids — not to chase tuition at 9 p.m., rebuild ratios on a sticky note, or hunt for an immunization record while the inspector waits. We built Learning Clubhouse to take those jobs off your plate.
The usual way
- Texting parents about late tuition — again
- Writing daily reports after the kids go home
- Digging for paperwork when the inspector walks in
- Counting heads on a clipboard to check ratios
- Late-pickup fees you never actually collect
- Juggling apps that don't talk to each other
- A bill that goes up every time you enroll a child
- Sitting on hold when something breaks
With Learning Clubhouse
- Autopay runs on the due date — no awkward reminders
- Reports pre-fill from your menu and lesson plan in minutes
- A one-click inspector packet, always up to date
- Live ratios that warn you before you're out of compliance
- Late-pickup fees added to the next invoice automatically
- One app for billing, enrollment, attendance, and parents
- One flat monthly fee — enroll more kids, pay the same
- A real person who picks up and knows childcare
AI insights built in
One platform, every role, every device
Directors get a calm dashboard, the front desk gets a kiosk that runs itself, and parents get their child's day in their pocket.
For directors
Your center, at a glance
Start every day with a clear picture — who’s checked in, your ratios, what needs your attention, and what’s coming up. The AI brief hands it to you before your coffee cools.
- Live ratios by room
- Unpaid invoices & expiring credentials flagged
- Applications ready to review in one click
Classrooms & Tuition plans
Capacity, required ratios, lead teachers, and tuition plans for this center.
Today's forecast
Thursday, September 24 · per classroom
Explorers (Preschool)
Enrolled 16 · capacity 20 · 1:10 · lead Elena Diaz
Forecast: 16 enrolled → ~15 expected today · 2 staff needed for ratio
Lesson
Week of 2026-09-21
Community Helpers and Careers
Nutrition
Lunch today
Turkey wrap, peas, apples
Daily reports9/14 published
Reports in progress
Infants A
Enrolled 7 · capacity 8 · 1:4 · lead Amina Clark
Forecast: 7 enrolled → ~6 expected today · 2 staff needed for ratio
Lesson
Week of 2026-09-21
Under the Sea: Ocean Exploration
Nutrition
Lunch today
Pureed squash, oat cereal
Daily reports6/6 published
Reports in progress
Pre-K
Enrolled 21 · capacity 22 · 1:11 · lead Robert Lewis
Forecast: 21 enrolled → ~20 expected today · 2 staff needed for ratio
Lesson
Week of 2026-09-21
Little Explorers: The World of Insects
Nutrition
Lunch today
Turkey wrap, peas, apples
Daily reports4/21 published
Reports in progress
Sprouts (Toddlers)
Enrolled 12 · capacity 12 · 1:6 · lead Sam Reed
Forecast: 12 enrolled → ~12 expected today · 2 staff needed for ratio
Lesson
Week of 2026-09-21
Colors All Around
Nutrition
Lunch today
Bean tacos, corn, milk
Daily reports12/12 published
Reports in progress
For parents
Their child’s day, in their pocket
Photos, daily reports, messages, and easy two-tap tuition payments. Happy, connected parents are your best form of marketing.
- Daily report with photos, naps & meals
- Instant two-way messaging
- Pay tuition in two taps
Learning Clubhouse
Hi, Jamie 👋
2 updates today
Olivia, age 3
Sunflower Room
Today's report
"Olivia loved the sensory bin and napped 90 min."
March tuition
Due Mar 10 · Autopay on
This week
Mon · Art & music
Tue · Nature walk
Wed · Storytime
For the front desk
Check-in that runs itself
QR code, PIN, or signature check-in and out, live ratios, and automatic late-pickup detection — so pickup is calm and safe, every time.
- Live ratio alerts before you go out of ratio
- Late-pickup fees captured automatically
- Signature capture for licensing
Sunrise Grove Early Learning - Main Campus
Check-in kiosk
Enter your PIN
Staff and authorized guardians — your PIN identifies you automatically.
This session locks automatically after a short period of inactivity.
Billing & payments
Get paid on time, automatically
Invoices generate themselves, autopay runs on the due date, and late-pickup fees are captured at the kiosk — tuition stops slipping through the cracks.
- Invoices on your cadence — weekly, biweekly, or monthly
- Autopay runs cards and ACH on the due date
- Year-end tax statements emailed each January
Finances
Your center's financial command center — cash flow, insights, and actions.
Outstanding
$1,920.00
43 families
Collected this month
$320.00
33.3% collection rate
Overdue
$1,600.00
2 invoices
Projected per cycle
$0.00
1 enrolled
● OVERDUE FAMILIES · 2 · $1,600.00
REVENUE TREND (6 MONTHS)
Invoiced vs collected per month
SPENDING THIS MONTH
Open expenses$0.00
No expenses logged this month.
Recent invoices
Open billingINV-1004 · Patel · $1,280 · Sent
Recent payments
Open billingGarcia · $320 · Card · 9/20
Enrollment & waitlists
Fill every seat
A drag-and-drop pipeline from first inquiry to enrolled child, with applications parents finish on their phone — and a waitlist wired to live openings.
- Prospect pipeline with tours and follow-ups tracked
- Phone-first applications with signatures and fees up front
- Capacity forecasting as children age up
Prospects & Pipeline
AI-scored leads with automated follow-ups, from first contact to enrollment.
New this week
14
Open leads
38
Hot leads
9
From your website
22
Conversion rate
41%
Mason Brown
Lisa Brown
WARM · 72AI: Asked about infant openings for Nov — reply drafted.
website
Harper Quinn
Dana Quinn
COOL · 48Auto-reply sent in 6 sec with tour link.
Gordan Hart
James Hargrett
HOT · 85Prepare for in-person tour tomorrow; discuss full-time Explorers.
website
Tour Sep 30 at 3:00 PM
Sophia Lee
David Lee
WARM · 78referral
Tour Oct 2 at 10:00 AM
Nia Joseph
Marie Joseph
HOT · 91Application 80% complete · reminder scheduled.
website
Liam Ortiz
Carla Ortiz
WARM · 66Kai Sato
Ren Sato
COOL · 58Seat opens Jan 4 in Sprouts — offer queued.
Ava Kim
Joon Kim
COOL · 41walk-in
Family communication
Keep parents in love with your center
Real-time two-way messaging, an AI assistant that answers common questions at 10 p.m., and one-tap announcements — happy, connected parents are your best marketing.
- Two-way messaging with rich text and attachments
- AI assistant answers routine questions after hours
- Center-wide or classroom-targeted announcements
Messages
Sunflower Room
Assistant · 10:42 pm
Drop-off is 7–9am. I'll let the director know you asked.
Our impact in numbers
What centers gain with Learning Clubhouse
$38,000+
Saved annually
What a 75-child center gains per year in subscription savings and filled seats.
10 hrs
Given back weekly
Admin time handed back to the average director.
1 in 1
Tools, not five
One subscription replaces billing, enrollment, attendance, comms, and compliance apps.
One platform, every tool
Built for how centers really run
Every feature you need to run, grow, and protect your childcare business — in a single subscription.
Director dashboard
Your whole center on one calm screen — an always-on AI brief, live ratios, and exactly what needs you right now.
AI brief, always on
A prioritized, plain-language list of what needs you — anytime.
Live ratio monitoring
Room-by-room ratios that flag themselves before you go out of ratio.
Unified review queue
Applications, change requests, and time-off in one inbox.
Autopay status
See exactly how many families paid today without running a report.
Action audit trail
Every action logged with who, when, and why — ready for any inspector.
AI Assistant Brief
A calm, prioritized brief in plain language — always on, run on demand, anytime.
AI brief, always on
A prioritized, plain-language list of what needs you — anytime.
Live ratio monitoring
Room-by-room ratios that flag themselves before you go out of ratio.
Unified review queue
Applications, change requests, and time-off in one inbox.
Action audit trail
Every action logged with who, when, and why.
Enrollment & waitlists
A real pipeline, a waitlist wired to live openings, and capacity you can forecast.
Prospect pipeline
Drag-and-drop from inquiry to enrolled child — every tour and follow-up tracked.
Phone-first applications
Parents submit contacts, medical info, signatures, and the fee from their phone.
One-click enrollment
Approve once and the child, family, billing, and parent access are all created.
Waitlist with auto-offers
Wired to live openings; offers politely expire on their own.
Capacity forecasting
See which rooms open months ahead and plan tours early.
Family & child records
Every child, family, guardian, document, and consent — linked and one click away.
Child profiles
Photo, allergies, medical notes, and enrollment status — one record per child.
Family linking
Guardians, siblings, and pickups linked across the whole center.
Guardians & pickups
Authorized pickups with change-request approval built in.
Documents
Uploads with expiration reminders before they lapse.
Consents
Required consents tracked per center policy, ready for inspection.
Classrooms & capacity
Set up rooms, watch capacity live, and forecast openings as children age up.
Classrooms
Rooms with age ranges, ratios, and capacity configured once.
Live capacity
Headcount and ratio status per room, updating as families arrive.
Capacity forecasting
Predict openings as children age up — plan tours early.
Room moves
Director moves with teacher confirmation when the child physically arrives.
Ratio targets
Per-room ratio rules monitored in real time against your state rules.
Attendance & ratios
QR code and kiosk check-in, live ratios, and late-pickup fees that capture themselves.
QR & kiosk check-in
QR code, PIN, or signature check-in and out in seconds — photos for safe pickup.
Live ratios
Room ratios that flag themselves before you go out of ratio.
Late-pickup fees
Captured after the grace window and added to the next invoice — automatically.
Signature capture
Optional pickup signatures stored for licensing.
Staff clock-in
Staff clock in from the same kiosk to feed timesheets and payroll.
Daily reports & care
Reports that pre-fill from your menus and lessons — add photos, tap publish.
Daily reports
Pre-fill from menus and lesson plans; publish in a tap.
Photos
Share moments with media consent handled per child.
Naps & meals
Log sleep and eating in a few taps.
Incidents
Log bumps with a body marker and notify parents automatically.
Infant sleep checks
Timed sleep-check reminders logged for licensing.
Medication administration
Track doses and capture signatures.
Messaging & announcements
Two-way messaging, an AI assistant for after-hours, and one-tap announcements.
Two-way messaging
Real-time threads with attachments — center or classroom-targeted.
AI assistant
Answers routine questions after hours, escalates when needed.
Announcements
One-tap, center-wide or classroom-targeted, with email delivery.
Photo gallery
Share moments with media consent handled per child.
Change requests
Guardians propose pickup or contact changes; you approve.
Lesson planning
Standards-aligned plans and a shared activity library, generated in seconds.
Standards-aligned plans
AI drafts against your state’s early-learning standards.
Activity library
Shared, reusable activities across every developmental domain.
Weekly calendar
Drag activities onto the week and publish in one click.
Curriculum templates
Reusable templates for themes and camps.
Staff scheduling & payroll
Scheduling, timesheets, and payroll that talk to attendance — no double entry.
Staff scheduling
Shift templates and one-click, ratio-aware auto-scheduling.
Timesheets
Clock-in flows feed timesheets automatically — no double entry.
Payroll
Run from timesheets with effective-dated rate history.
Credentials
Track credentials, in-service hours, and expirations with reminders.
Time-off requests
Staff request time off; directors approve with an audit trail.
Billing & payments
Invoices generate themselves, autopay runs on the due date, and late fees capture themselves.
Automated invoicing
Generated on your cadence with vacation credits and late fees already applied.
Autopay
Cards and ACH run on the due date — no chasing checks.
Late-pickup fees
Captured at the kiosk after the grace window, added to the next invoice.
Subsidy & agency billing
Track authorizations and co-pays so subsidized families bill correctly.
Year-end statements
Tax-ready statements emailed to every family each January.
Stripe payments
Secure, built-in card and ACH — no separate processor.
Compliance & licensing
Ratios, immunizations, credentials, and drill logs — with a one-click inspector packet.
Ratio monitoring
Live ratios by room with early alerts before you go out of ratio.
Immunization tracking
Per-child records with expiration reminders before they lapse.
Drill logs
Fire, lockdown, and emergency drills ready for any inspector.
Inspector packet
A one-click packet of all your licensing records — ratios, immunizations, drills, credentials.
State regulations
Your state’s ratios and documentation loaded and monitored.
AI & automation CRM
AI lead scoring, automated follow-ups, and a pipeline from first inquiry to first day.
AI lead scoring
Hot, warm, and cool ratings with suggested next steps.
Enrollment automation
Offers, forms, and fees sent automatically at each stage.
Tour scheduling
Booked tours get reminders and follow-up tasks.
Conversion reporting
See what is working by month and lead source.
Center marketing page
A beautiful, mobile-friendly website for your center with programs, chat, and tour booking built in.
Center website
Mobile-friendly page with photos, hours, and programs.
Programs section
Ages, schedules, and weekly rates for each program.
Chat & tour booking
Inquiries land in your pipeline automatically.
Custom domain
Your own web address for your center.
Auto Responder
Every inquiry answered in seconds, in your voice, even after hours.
After-hours replies
Families hear back in seconds, any time.
Your voice
Replies match your center’s tone and policies.
Tour links
Every reply moves families toward a visit.
Follow-up nudges
Automatic reminders on your schedule.
A solution for everyone at your center
Loved by centers
Directors get their week back
“I got a full workday back every week. The always-on AI brief means I start calm instead of putting out fires.”
Marisol R.
Director, 84-child center
“We recovered over $40k in a year — tuition that used to slip through the cracks now just gets paid.”
Darnell T.
Owner, two locations
“My teachers love it. Daily reports that used to take an hour take minutes now.”
Priya S.
Lead Teacher, preschool
A seamless experience
Parents will brag about your center
Families register online from their phone; you review, click approve, and the child, family, billing, and parent-app access all exist. A drag-and-drop pipeline keeps every inquiry, tour, and waitlist spot moving. Their child’s day arrives in photos, messages get answered, and tuition is a two-tap payment. Happy, connected parents are your best form of marketing.
See the parent experience
Launch in one afternoon
Up and running the same day
Start your free trial
Sixty seconds, no credit card, no sales call. You are inside the app before your coffee cools.
Bring your center with you
The setup wizard imports your children, families, and billing — or we migrate you free from Brightwheel or Procare.
Invite your team and families
Send invites in one click. Teachers clock in, parents connect, and pickup runs through the app that same day.
Ready for calmer days and fuller seats?
Start your free trial — no credit card, no contracts, no setup fees. We'll migrate your data for free.