Terms of Service

1. Acceptance of these Terms

These Terms of Service ("Terms") govern your access to and use of the Learning Clubhouse website, mobile applications, and software platform (collectively, the "Service") operated by The Learning Clubhouse, Inc. ("Learning Clubhouse," "we," or "us").

By creating an account, starting a trial, or otherwise using the Service, you agree to be bound by these Terms. If you do not agree, do not use the Service. If you are using the Service on behalf of a childcare business, you represent that you have authority to bind that organization.

2. Eligibility & accounts

You must be at least 18 years old and authorized to act for the childcare organization you represent. You agree to provide accurate information at registration and to keep your account credentials secure. You are responsible for all activity under your account and for inviting and managing the access of your staff and the families you serve.

Learning Clubhouse staff, families, and guardians access the Service through invitations you control. You are responsible for the accuracy of the access roles and permissions you assign within your organization.

3. Subscriptions, billing & free trial

Every subscription includes every feature. Your price is based on each location’s active enrollment level (Seedling, Sprout, Sapling, Maple, Oak, or Evergreen), the number of locations, and monthly or annual billing. Usage-based third-party costs such as payment processing, SMS beyond included allowances, and excess storage may be billed separately. Pricing is published at /pricing and may change; price changes apply only to future billing periods after notice. Your subscription renews automatically until you cancel.

A 14-day free trial may be available without a credit card. Trials have no obligation; you will not be charged unless you elect a paid plan. You may cancel a paid subscription at any time; cancellation takes effect at the end of the current billing period and no further charges are made.

Payments are processed by our payment processor (Stripe) and, where you accept parent tuition payments, funds are handled under the terms disclosed during Stripe Connect onboarding. You authorize us to charge your payment method for recurring subscription fees.

4. Your childcare data & children's information

You are responsible for the accuracy and lawfulness of the information you upload, including child and family records, health and immunization data, photos, and consents. You represent that you have obtained all consents required by law from parents and guardians before entering or sharing their information or their child's information in the Service.

Our handling of personal and child information is described in our Privacy Policy. The Service is not directed to children under 13 for their own use; it is a tool for providers and families. We do not sell personal information.

5. Acceptable use

You agree not to: (a) use the Service for any unlawful purpose or in violation of these Terms; (b) upload content that infringes the rights of others; (c) attempt to access, probe, or disrupt the Service or its systems; (d) reverse engineer, decompile, or scrape the Service; or (e) misuse check-in, attendance, or compliance records to misrepresent care provided.

We may suspend or terminate access for conduct that we believe violates these Terms, applicable law, or the rights of others.

6. Your content & intellectual property

You retain ownership of the childcare data, photos, reports, and documents you upload ("Your Content"). You grant Learning Clubhouse a limited license to host, store, and display Your Content as needed to operate the Service for you and your authorized users.

The Service, including its design, software, AI features, templates, and branding, is owned by Learning Clubhouse and protected by intellectual property laws. These Terms do not grant you any right to our trademarks or proprietary technology.

7. AI features

The Service includes AI-assisted features such as the Director Brief, lesson plan and menu generation, and an in-app assistant. AI outputs are provided to assist you and may be inaccurate or incomplete. You remain responsible for reviewing and verifying any AI-generated content before relying on it, particularly for compliance, health, and billing decisions.

8. Free migration support

We may offer free migration assistance from other platforms. Migration is provided as a convenience; we are not responsible for the completeness of data exported from third-party systems, and we are not affiliated with or endorsed by those systems. You are responsible for reviewing migrated records for accuracy before relying on them.

9. Disclaimers

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE." TO THE EXTENT PERMITTED BY LAW, WE DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, OR THAT DEFECTS WILL BE CORRECTED.

10. Limitation of liability

TO THE EXTENT PERMITTED BY LAW, IN NO EVENT WILL LEARNING CLUBHOUSE BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES, OR FOR LOSS OF PROFITS, DATA, OR BUSINESS INTERRUPTION, ARISING FROM YOUR USE OF THE SERVICE. OUR TOTAL LIABILITY FOR ANY CLAIM ARISING FROM THE SERVICE IS LIMITED TO THE AMOUNTS YOU PAID US IN THE TWELVE MONTHS PRECEDING THE CLAIM.

11. Indemnification

You agree to indemnify and hold Learning Clubhouse harmless from claims arising from Your Content, your violation of these Terms, or your violation of the rights of families, staff, or third parties, including any claim that you uploaded child or health information without required consent.

12. Termination

You may cancel your account at any time. We may suspend or terminate your access if you breach these Terms, if your account is inactive, or if we discontinue the Service or a feature. Upon termination, your right to use the Service ends; you may export your data before termination where the Service permits.

13. Governing law & disputes

These Terms are governed by the laws of the State of Georgia, without regard to conflict-of-laws principles. Any dispute will be resolved in the courts located in Georgia, and you consent to personal jurisdiction there, except where prohibited by consumer-protection law.

14. Changes to these Terms

We may update these Terms from time to time. We will post the updated Terms and, for material changes, provide notice. Your continued use of the Service after changes take effect constitutes acceptance of the revised Terms.

15. Contact

Questions about these Terms? Reach us through the contact form at thelearningclubhouse.com/contact or call (770) 796-7767.