Billing & payments
The easiest way to manage billing for child care
Invoices generate themselves, autopay runs on the due date, and late-pickup fees are captured at the kiosk — tuition stops slipping through the cracks.
Finances
Your center's financial command center — cash flow, insights, and actions.
Outstanding
$1,920.00
43 families
Collected this month
$320.00
33.3% collection rate
Overdue
$1,600.00
2 invoices
Projected per cycle
$0.00
1 enrolled
● OVERDUE FAMILIES · 2 · $1,600.00
REVENUE TREND (6 MONTHS)
Invoiced vs collected per month
SPENDING THIS MONTH
Open expenses$0.00
No expenses logged this month.
Recent invoices
Open billingINV-1004 · Patel · $1,280 · Sent
Recent payments
Open billingGarcia · $320 · Card · 9/20
Autopay runs itself
On the due date, cards and ACH run for every family — you stop chasing checks and families stop getting reminders.
Join thousands of owners, directors, teachers, and families already on Learning Clubhouse
Get paid on time, automatically
The average center leaves thousands on the table in uncollected tuition and unbilled late fees. Learning Clubhouse automates the whole money side — invoicing on your cadence, autopay on the due date, subsidies and co-pays tracked, and year-end statements emailed — so you get paid without chasing anyone.
Try it free for 14 daysInvoices
October cycle · generated Sep 24 · due Oct 1
Generated
66
Vacation credits
$460.00
Late fees included
$57.00
On autopay
64 / 66
| Invoice | Family | Tuition | Adjustments | Total | Status |
|---|---|---|---|---|---|
| INV-1042 | Patel family | $1,150.00 | −$92.00 vacation+$15.00 late pickup | $1,073.00 | Autopay Oct 1 |
| INV-1043 | Garcia family | $2,340.00 | Sibling −10% | $2,106.00 | Autopay Oct 1 |
| INV-1044 | Morales family | $820.00 | Subsidy −$180.00 | $640.00 | Sent |
| INV-1045 | Johnson family | $2,210.00 | — | $2,210.00 | Autopay Oct 1 |
Automated invoicing. Generated on your cadence with vacation credits and late fees included.
Autopay ran
Autopay runs itself
On the due date, cards and ACH run for every family — you stop chasing checks and families stop getting reminders.
- Automated invoicing — Generated on your cadence with vacation credits and late fees already applied.
- Subsidy & agency billing — Track authorizations and co-pays so subsidized families bill correctly.
Autopay ran today
Oct 1 · 64 of 66 families
Patel family
Visa •• 4242
Morales family
ACH •• 6789
Ford family
Subsidy + co-pay
Sato family
Card expired
Invoice
Invoices are already right
Generated weekly, biweekly, or monthly with vacation credits and late fees already applied — no manual math.
- Autopay — Cards and ACH run on the due date — no chasing checks.
- Year-end statements — Tax-ready statements emailed to every family each January.
Invoice #1042
Patel family · October
Collections
See it collected
Collections, subsidies, and co-pays tracked automatically, with year-end statements emailed each January.
- Late-pickup fees — Captured at the kiosk after the grace window, added to the next invoice.
- Stripe payments — Secure, built-in card and ACH — no separate processor.
Collections
Year to date
Collected
$412k
Outstanding
$1.2k
Subsidies
$63k
Auto
Invoices on your cadence
On due
Autopay runs
Included
On every plan
“Autopay plus late-pickup fees paid for the software in the first month.”
Kevin Tran
Owner, Little Acorns Learning
Explore more of the platform
Every tool works on its own and connects to the rest of Learning Clubhouse.
Frequently asked questions
Yes. Generated on your cadence with vacation credits and late fees already applied. It's included on every plan, with no add-ons.
Try billing & payments free for 14 days
No credit card, no sales call. Free migration, every feature included.