Compliance & licensing
Licensing compliance, ready any day
Ratios, immunizations, credentials, and drill logs — with your state’s rules built in and a one-click inspector packet.
Compliance
Track your center's compliance status and operational logs. Configure rules in Settings.
Compliant
11
Non-compliant
13
Pending review
1
Tracked records
25
0% Compliance readiness
Action needed0/7 areas clear · 2 critical · 5 need attention
Critical issues
2
Areas needing attention
5
Classrooms over ratio
3
Expired credentials
1
Staff:child ratios
3 classroom(s) out of ratio
Staff credentials
1 expired · 1 expiring ≤60d
Immunizations
0 expired · 0 expiring · 9 no record
Required consents
9 child(ren) missing a required consent
Watch live ratios
Room-by-room ratios turn red before you go out of compliance — rebalance staff early.
Join thousands of owners, directors, teachers, and families already on Learning Clubhouse
Licensing compliance made easy
Compliance is where centers get dinged. Learning Clubhouse monitors your ratios in real time, tracks immunizations and credential expirations, logs every drill, and assembles a clean inspector packet in one click — all mapped to your state’s requirements, so a surprise visit is a non-event.
Try it free for 14 daysAttendance & Ratios
47 children present · Thursday, September 24
Explorers (Preschool)
14 present of 16 enrolled · 1:10 · 2/2 staff
Scheduled staff
Sprouts (Toddlers)
12 present of 12 enrolled · 1:6 · 2/2 staff
Pre-K
21 present of 22 enrolled · 1:10 · 2/3 staff
Ratio monitoring. Live ratios by room with alerts before you go out of ratio.
Live ratios
Watch live ratios
Room-by-room ratios turn red before you go out of compliance — rebalance staff early.
- Ratio monitoring — Live ratios by room with early alerts before you go out of ratio.
- Inspector packet — A one-click packet of all your licensing records — ratios, immunizations, drills, credentials.
State ratio monitor
Georgia DECAL rules
Infants · Butterflies
1:4 · OK7 children · 2 teachers
Toddlers · Sprouts
1:6 · At limit12 children · 2 teachers
Preschool · Explorers
1:8 · OK16 children · 2 teachers
Expiring soon
Catch expirations
Immunizations and credentials that expire soon surface early, with reminders sent automatically.
- Immunization tracking — Per-child records with expiration reminders before they lapse.
- State regulations — Your state’s ratios and documentation loaded and monitored.
Expiring soon
Reminders sent automatically
Elena Diaz — CPR/First aid
Expires Oct 6
Sam Reed — TB test
Expires Oct 24
Ava Garcia — Immunizations
Expires Oct 15
Inspector packet
Hand over the packet
One click assembles ratios, immunizations, drill logs, and credentials into a clean inspector packet.
- Drill logs — Fire, lockdown, and emergency drills ready for any inspector.
Inspector packet
Assembled in one click
Ratio history · 90 days
Immunization records · 68
Fire & lockdown drills · 12
Staff credentials · 14
Live
Ratio monitoring
1 click
Inspector packet
Auto
Expiration reminders
“Our last inspection took twenty minutes. The packet was ready in one click.”
Dr. Angela Brooks
Director, Cedar Hollow Learning
Explore more of the platform
Every tool works on its own and connects to the rest of Learning Clubhouse.
Frequently asked questions
Yes. Live ratios by room with early alerts before you go out of ratio. It's included on every plan, with no add-ons.
Try compliance & licensing free for 14 days
No credit card, no sales call. Free migration, every feature included.