Childcare management software directors love
Learning Clubhouse is the all-in-one platform that runs your center — enrollment, billing, attendance, family communication, and compliance — with an AI Assistant doing the busywork. Every feature on every plan, from $39/mo.
Where little learners grow at Sunrise Grove
A warm, nurturing place for your child to play, learn, and make friends — with daily photos and updates for you.
Our programs
A classroom for every stage
Seedlings
Ages Infant · 0 mo – 17 mo
6:00am–6:00pmSeedlings Full Time
Mon–Fri · 6:00am–6:00pm
$285 / wk
Stork
Ages 0–1 yrs
6:00am–6:00pmStork Part-Time
3 days/week · you choose the days
$175 / wk
Stork Full Time
Mon–Fri
$265 / wk
Explorers
Ages 1–2 yrs
6:00am–6:00pmExplorers Part Time
3 days/week · you choose the days
$150 / wk
Explorers Full Time
Mon–Fri
$240 / wk
Join thousands of owners, directors, teachers, and families already on Learning Clubhouse
Get to know Learning Clubhouse
Replace five disconnected apps with one calm platform — designed to make your teachers and families happier.
Platform overviewEverything in one place
One platform replaces five apps
Stop stitching together billing, enrollment, attendance, and compliance tools. Learning Clubhouse does it all — and adds AI where it counts.
Marketing & enrollment
Marketing as good as the big brands
Automations built into your enrollment funnel. Capture more leads, answer them in seconds, and fill every seat.
Finances
Your center's entire financial picture
Stop juggling a stack of tools. Tuition, subsidies, expenses, and payroll — together in one place, included on every plan.
Operations
Run your program with ease
The whole toolkit, purpose-built to make your teachers and families happier.
An AI Assistant built for child care
It watches ratios, billing, compliance, and enrollment, answers your team's questions, and handles daily admin — like adding a full-time hire at a fraction of the cost.
Know what needs you
A prioritized brief of what needs you, with a one-tap action for each item. Run it whenever you want.
Instant answers for staff
Trained on your handbook, policies, and state licensing rules, so every answer comes back fast and accurate.
What's our ratio for a mixed-age room of 2s and 3s?
Use the youngest child's ratio: 1:6 with a max group of 12.
State licensing rules · Staff handbook §4.2
Do more with your team
Draft messages, send reminders, and build reports without leaving Learning Clubhouse.
Enrollment funnel · 240 leads analyzed
AI insights built in
Built for everyone at your center
Directors, front desk, and families each get a view made for them — all running on one platform.
For directors
Your center, at a glance
Start every day with a clear picture — who’s checked in, your ratios, what needs your attention, and what’s coming up. The AI brief hands it to you before your coffee cools.
- Live ratios by room
- Unpaid invoices & expiring credentials flagged
- Applications ready to review in one click
Classrooms & Tuition plans
Capacity, required ratios, lead teachers, and tuition plans for this center.
Today's forecast
Thursday, September 24 · per classroom
Explorers (Preschool)
Enrolled 16 · capacity 20 · 1:10 · lead Elena Diaz
Forecast: 16 enrolled → ~15 expected today · 2 staff needed for ratio
Lesson
Week of 2026-09-21
Community Helpers and Careers
Nutrition
Lunch today
Turkey wrap, peas, apples
Daily reports9/14 published
Reports in progress
Infants A
Enrolled 7 · capacity 8 · 1:4 · lead Amina Clark
Forecast: 7 enrolled → ~6 expected today · 2 staff needed for ratio
Lesson
Week of 2026-09-21
Under the Sea: Ocean Exploration
Nutrition
Lunch today
Pureed squash, oat cereal
Daily reports6/6 published
Reports in progress
Pre-K
Enrolled 21 · capacity 22 · 1:11 · lead Robert Lewis
Forecast: 21 enrolled → ~20 expected today · 2 staff needed for ratio
Lesson
Week of 2026-09-21
Little Explorers: The World of Insects
Nutrition
Lunch today
Turkey wrap, peas, apples
Daily reports4/21 published
Reports in progress
Sprouts (Toddlers)
Enrolled 12 · capacity 12 · 1:6 · lead Sam Reed
Forecast: 12 enrolled → ~12 expected today · 2 staff needed for ratio
Lesson
Week of 2026-09-21
Colors All Around
Nutrition
Lunch today
Bean tacos, corn, milk
Daily reports12/12 published
Reports in progress
For parents
Their child’s day, in their pocket
Photos, daily reports, messages, and easy two-tap tuition payments. Happy, connected parents are your best form of marketing.
- Daily report with photos, naps & meals
- Instant two-way messaging
- Pay tuition in two taps
Learning Clubhouse
Hi, Jamie 👋
2 updates today
Olivia, age 3
Sunflower Room
Today's report
"Olivia loved the sensory bin and napped 90 min."
March tuition
Due Mar 10 · Autopay on
This week
Mon · Art & music
Tue · Nature walk
Wed · Storytime
For the front desk
Check-in that runs itself
QR code, PIN, or signature check-in and out, live ratios, and automatic late-pickup detection — so pickup is calm and safe, every time.
- Live ratio alerts before you go out of ratio
- Late-pickup fees captured automatically
- Signature capture for licensing
Sunrise Grove Early Learning - Main Campus
Check-in kiosk
Enter your PIN
Staff and authorized guardians — your PIN identifies you automatically.
This session locks automatically after a short period of inactivity.
Billing & payments
Get paid on time, automatically
Invoices generate themselves, autopay runs on the due date, and late-pickup fees are captured at the kiosk — tuition stops slipping through the cracks.
- Invoices on your cadence — weekly, biweekly, or monthly
- Autopay runs cards and ACH on the due date
- Year-end tax statements emailed each January
Finances
Your center's financial command center — cash flow, insights, and actions.
Outstanding
$1,920.00
43 families
Collected this month
$320.00
33.3% collection rate
Overdue
$1,600.00
2 invoices
Projected per cycle
$0.00
1 enrolled
● OVERDUE FAMILIES · 2 · $1,600.00
REVENUE TREND (6 MONTHS)
Invoiced vs collected per month
SPENDING THIS MONTH
Open expenses$0.00
No expenses logged this month.
Recent invoices
Open billingINV-1004 · Patel · $1,280 · Sent
Recent payments
Open billingGarcia · $320 · Card · 9/20
Enrollment & waitlists
Fill every seat
A drag-and-drop pipeline from first inquiry to enrolled child, with applications parents finish on their phone — and a waitlist wired to live openings.
- Prospect pipeline with tours and follow-ups tracked
- Phone-first applications with signatures and fees up front
- Capacity forecasting as children age up
Prospects & Pipeline
AI-scored leads with automated follow-ups, from first contact to enrollment.
New this week
14
Open leads
38
Hot leads
9
From your website
22
Conversion rate
41%
Mason Brown
Lisa Brown
WARM · 72AI: Asked about infant openings for Nov — reply drafted.
website
Harper Quinn
Dana Quinn
COOL · 48Auto-reply sent in 6 sec with tour link.
Gordan Hart
James Hargrett
HOT · 85Prepare for in-person tour tomorrow; discuss full-time Explorers.
website
Tour Sep 30 at 3:00 PM
Sophia Lee
David Lee
WARM · 78referral
Tour Oct 2 at 10:00 AM
Nia Joseph
Marie Joseph
HOT · 91Application 80% complete · reminder scheduled.
website
Liam Ortiz
Carla Ortiz
WARM · 66Kai Sato
Ren Sato
COOL · 58Seat opens Jan 4 in Sprouts — offer queued.
Ava Kim
Joon Kim
COOL · 41walk-in
Family communication
Keep parents in love with your center
Real-time two-way messaging, an AI assistant that answers common questions at 10 p.m., and one-tap announcements — happy, connected parents are your best marketing.
- Two-way messaging with rich text and attachments
- AI assistant answers routine questions after hours
- Center-wide or classroom-targeted announcements
Messages
Sunflower Room
Assistant · 10:42 pm
Drop-off is 7–9am. I'll let the director know you asked.
Who we serve
Built for programs of every size
From home daycares to multi-site groups, Learning Clubhouse fits the way your program runs.
Child Care Centers
Licensed centers with multiple rooms, ratios, and a full enrollment pipeline.
- Live ratios by room with early alerts
- A real prospect pipeline and waitlist
- Automated invoicing and autopay
New software shouldn't take a year to implement
Here's what you can get done with Learning Clubhouse in just 30 days.
Today
Get started
- Upload your roster in five minutes
- Connect your bank account in three minutes
- Invite your staff in one minute
Day 5
Get comfortable
- New leads get responses in seconds
- Set up billing plans and autopay
- Configure licensing expiration dates
Day 30
Ask why you didn't switch years ago
- One app admins, teachers, and families use
- 100% digital paperwork
- Forecast upcoming classroom openings
Day one. Already running.
A seamless experience
Parents will brag about your center
Families register online from their phone; you review, click approve, and the child, family, billing, and parent-app access all exist. A drag-and-drop pipeline keeps every inquiry, tour, and waitlist spot moving. Their child’s day arrives in photos, messages get answered, and tuition is a two-tap payment. Happy, connected parents are your best form of marketing.
See the parent experience
Support from real people who care
Our support is human first. Real people who know child care answer your questions, with no ticket mazes.
- Free data migration
- Friendly, human support
- Public, collaborative roadmap
- Disponible en español
- Help Center with guides for every feature
See why providers are switching — free for 14 days
No credit card, no sales call. Free migration, every feature included.