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Template October 3, 2026Learning Clubhouse
Childcare Staff-to-Child Ratio Log Template
Ensure your childcare center stays compliant with state regulations using this daily staff-to-child ratio log. Print this template to easily track classroom headcounts, staff transitions, and break coverages.
Daily Staff-to-Child Ratio Log
Date: ___________________ Classroom/Program: ___________________
Lead Teacher: ___________________ Required Ratio: 1 : _____
| Time | Number of Children | Number of Staff | Staff Initials | Notes (Breaks, Transitions, Coverage) |
|---|---|---|---|---|
| ___ : ___ AM/PM | _________ | _________ | _________ | ____________________________________ |
| ___ : ___ AM/PM | _________ | _________ | _________ | ____________________________________ |
| ___ : ___ AM/PM | _________ | _________ | _________ | ____________________________________ |
| ___ : ___ AM/PM | _________ | _________ | _________ | ____________________________________ |
| ___ : ___ AM/PM | _________ | _________ | _________ | ____________________________________ |
| ___ : ___ AM/PM | _________ | _________ | _________ | ____________________________________ |
| ___ : ___ AM/PM | _________ | _________ | _________ | ____________________________________ |
| ___ : ___ AM/PM | _________ | _________ | _________ | ____________________________________ |
Variance & Corrective Action Record
Document any unexpected ratio changes, emergency coverage, or late arrivals below:
| Time of Variance | Reason for Variance | Corrective Action Taken / Coverage Staff Name |
|---|---|---|
| ___ : ___ AM/PM | ____________________________________ | ____________________________________ |
| ___ : ___ AM/PM | ____________________________________ | ____________________________________ |
Director/Supervisor Signature: ___________________________ Date Reviewed: ___________________
Made with Learning Clubhouse.